About The Council

Below are your representatives on the North Coast Advisory Council. This list is current as of July 2014.

Name Area Office Committee Began
Bob McLaughlin 1 2013
Bambi Fields 1 Alternate 2009
Heide Santos 2 Treasurer 2012
 Marty Main 2 Alternate 2013
Claudia Harmon Worthen 3 Vice Chair 2013
Marjorie Sewell 3  Alternate 2010
Jason Anderson 4 2014
4 Alternate: Open
Roland Soucie 5  Website Chair 2012
Linda Haskins 5 Alternate  Correspond. Secretary 2013
6  Open
6 Alternate: open
Bruce Fosdike 7 Chair Traffic Chair 2007
Laurel Stewart 7 Alternate 2010
Tony Church 8 2014
Clive Finchamp 8 Alternate 2010
Cesilia (CeCe) Lomelia Hispanic Recording Secretary 2013
 Alternate: open
 Mary Webb Environmental
Vari MacNeil Environmental  Alternate 2014
 Mark Van Duzer Business-Chamber
Mike McLaughlin Business  Alternate 2012
Dawn Dunlap Agriculture 2008
Debbie Mix  Agriculture Alternate 2008

All the NCAC documents posted here can be downloaded and read using adobe acrobat reader.

Download a PDF of the current NCAC Bylaws.

 

Download a PDF of the conditions of service form here.

 

 

NORTH COAST ADVISORY COUNCIL BYLAWS

Adopted as amended May 2009

Article I       Name

Section 1.      The  name of this organization shall be “NORTH COAST ADVISORY COUNCIL”, also known as “NCAC” or the “COUNCIL”.

Article II      Purpose and Authority

Section 1.      Purpose: The purpose shall be to develop a unified, cooperative effort among all individuals, organizations and public jurisdictions interested in furthering sound planning development, resulting in a positive quality of life to the North Coast Area.

Section 2.      Mission: The Council’s Mission is to establish an organization truly representative of the people of the North Coast Area in matters of civic interest, and to represent the community before all bodies, public and private, where the subject is appropriate to the objectives of the NCAC.

Section 3.      Focus: The Council’s primary focus shall be to provide a forum for citizen education,  involvement, and discussion on issues that pertain to the North Coast Area. The forum shall provide for the public review of matters identified with sound development including, but not limited to: land use, public services, circulation, zoning, public improvements and all aspects of orderly community growth.

Section 4.      Authority: The Council’s authority is advisory in nature. No member of the Council is empowered to commit the council, community, or the County, to an action, participation, or financial involvement. Only the Chairperson, or, in his/her absence, the Vice Chairperson, or another councilmember specifically authorized, shall speak formally for the Council.

Article III     Members

Section 1.      Representative Membership: The Community will be represented by twelve (12) regular members: eight (8) elected members and four (4) appointed members. Each regular member shall have an alternate who shall be available to represent their Area or interest in the absence of the regular member.

Section 2.      A qualified candidate for election or appointment must be over 18 and reside in Cambria or San Simeon. Elected members must reside in the Area they represent. Appointed members must contribute to and be recognized by the interest they represent.

Section 3.      Elections. An election shall be held annually on the first Tuesday of May. Appointments will coincide with the election and seating of elected members. Thereby, six (6) experienced council members will serve establishing continuity for the Council each year.

    1. The Community Election Committee Chairperson shall present the election results to the Council at the next regularly scheduled meeting following the election. The NCAC Council Chairperson shall receive the election results and provide for the seating of newly elected and appointed members, the election of new officers, and the naming of new subcommittee chairpersons as the last items of business at said meeting. The out-going Chairperson shall be responsible for a smooth transition of information to the new Council.

Section 4.      Elected Members. The eight elected members represent specific Areas in Cambria and San Simeon.

    1. Elected members from odd-numbered Areas (one (1), three (3), five (5), and seven (7) ) shall have their terms begin and expire in odd numbered years; elected members from the even-numbered Areas (two (2), four (4), six (6), and eight (8))  shall have their terms begin and expire in even numbered years.
    2. Elected members shall be elected from the eight (8) Areas by a simple majority of votes of residents within an Area. This will insure each neighborhood has a voting representative. No proxy or absentee voting shall be allowed. An exhibit map covering the Areas is attached to these bylaws and included by reference. A copy is on file at the Cambria Public Library and at www.northcoastadvisorycouncil.org.

Section 5.      Nomination of  Candidates for Election:  Any candidate eligible for election who completes and returns to the Council a signed “Conditions of Service” form, specifying the geographical voting area he/she seeks to represent, no later than the regular March meeting of an election year. The Council will accept the nominated candidates and approve the official ballot at the regular Council meeting in March and publish the candidates names in the Cambrian published the third week of April.

Section 6.      Appointed Members. The four appointed members represent the following concerns: Business, Agriculture, Environment, and Latino/Latina Outreach.

    1. The Business and Latino/Latina Outreach representatives’ terms shall run in concurrence with the odd-numbered Area elected council members. The Agriculture and Environment representatives’ terms shall run in concurrence with the even-numbered Area elected council members.

Section 7.      Nomination of  Candidates for Appointment: Any candidate eligible for appointment who completes and returns to the Council Election Committee or Chair a signed “Conditions of Service” form, specifying the interest he/she seeks to represent, shall be considered nominated and included for consideration of appointment.

Section 8.      Terms of Office. Terms of office for elected and appointed members are two years. All regular members are limited to two full consecutive terms in office.

Section 9.      Commitment of  Council members:   Members of the council volunteer their time to achieving the mission of the council. All members of NCAC, by virtue of their commitment to NCAC and the acceptance of the responsibility of representing their constituents, agree to:

    1. reading, understanding and abiding by the NCAC bylaws, policies and procedures,  Rosenberg’s Rules of Order and the San Luis Obispo County Community Advisory Council handbook.
    2. serve as an officer (if elected) or committee member during their tenure in office
    3. taking advantage of the annual community advisory council training provided by San Luis Obispo County at least once, if feasible.
    4. regularly attending  meetings prepared to do business.

Section 10.  In the event there are no candidates from a given geographical area, the NCAC shall designate a representative and alternate at the first regular Council meeting following the seating of the newly –elected representatives. Any representative so selected must meet the qualification standards of an elected representative and have submitted a signed “Conditions of Service” form.

Section 11.  An Alternate shall be the runner-up to the elected member in each geographical voting area. Nominations of alternates for appointed members, and nominations for alternates to elected members with no existing alternate, may be made by any Council member. Alternates will then be selected by vote of the Council. No regular voting privileges are to be bestowed upon alternates. If however, an elected or appointed member cannot attend a meeting, his/her alternate may vote in his/her place. In the event of a vacancy caused by the loss of an elected or appointed member, the alternate will fill the vacancy. The member shall then select a new alternate subject to the approval of the Council.

Section 12.  Recall of an elected Council member may be held by the constituents of the geographical voting area represented. Upon validation of a petition bearing the signature of ten (10) percent of the registered voters of the geographical voting area requesting the recall, the Council shall schedule a special election. This special election will determine if that representative of that area shall be recalled, This recall election shall be within sixty (60) days of validation of the petition/s. Council will determine form and procedure appropriate at the time. If a Council member is successfully recalled, the alternate shall serve the remainder of the original term.

Section 13.  An elected or appointed Council member may be removed from office by two-thirds (2/3) vote of the NCAC of non-compliance with the signed “Condition of Service” or for any conduct that is deemed inappropriate.

Article IV     Conflict of Interest

Section 1.      All NCAC Board Members shall comply with the model Conflict of Interest Code for state and local agencies promulgated by the California Fair Political Practices Commission, set forth in Title 2 California Code of Regulations §18730 et seq, only as enumerated in the following paragraph:

No NCAC Board Member shall make, participate in making, or in any way attempt to use his or her position to influence the making of any decision which he or she knows or has reason to know, will have a reasonably foreseeable material financial effect, distinguishable from its effect on the public generally, on the Board member or a member of his or her immediate family or on:

    1. Any business entity in which the NCAC Board Member has a direct or indirect investment worth two thousand dollars ($2,000) or more;
    2. Any real property in which the NCAC Board Member has a direct or indirect interest worth two thousand dollars ($2,000) or more;
    3. Any source of income, other than gifts and other than loans by a commercial lending institution in the regular course of business on terms available to the public without regard to official status, aggregating five hundred dollars ($500) or more in value provided to, received by or promised to the NCAC Board Member, within 12 months prior to the time when the decision is made;
    4. Any organization in which the NCAC Board Member is a director, officer, partner, trustee, employee, or holds any position of management: or
    5. Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating $340 or more provided to, received by, or promised to the NCAC Board Member within 12 months prior to the time when the decision is made.

ARTICLE V   COUNCIL OFFICERS

Section 1.      Officers. Officers of the Council shall consist of the Chairperson, Vice Chairperson, Treasurer, Recording Secretary, and Corresponding Secretary, elected from the regular members of the council by a majority of a quorum.  Chairpersons of standing committees are also officers.

    1. Any officer other than the chairperson may hold two offices or an office and committee chair.

Section 2.      Officer Responsibilities.

    1. Chairperson Duties. The Chairperson shall preside over all meetings and shall speak for the council. This officer shall be responsible for agendizing the Council’s business and sending agendas  for general meetings to membership and media.
    2. Vice-Chairperson Duties. The Vice Chairpersons shall preside over meetings in the absence of the Chairperson. This officer shall be the Historian of the Council, and maintain a History of news articles from the local paper.
    3. Recording Secretary Duties. The Recording Secretary will keep and accurate written record of all the proceeding of the Council, will provide each member with a copy of Minutes of the prior meeting no later than five (5) days prior to the next regularly scheduled meeting, and keep an archive of minutes of past meetings in the event they are needed.
    4. Corresponding Secretary Duties. The Corresponding Secretary shall be responsible, as requested, for composing, mailing and filing of all correspondence. In addition, a chronological correspondence report shall be maintained at the Cambria Public Library. The Corresponding Secretary shall provide copies of agendas, minutes and other materials deemed necessary for inclusion in the Cambria Public Library NCAC file. An Addendum covering procedures, forms, form letter, etc. will be developed and maintained for yearly review by the Executive Committee.
    5. Treasurer Duties. The Treasurer shall maintain an accurate accounting of all expenditures and income in the Council’s account. A current report of the account will be provided at each regular meeting. This officer is also responsible for making regular payments to vendors and reimbursements to Council members and preparing the budget as part of the executive committee.
    6. Committee Chair Duties.  Committee Chairs shall preside over committee meetings and make written reports and recommendations and present them to the Council at regular monthly meetings. Committee Chair may be a regular or alternate council member.

Section 2.      Officer Terms. The term of each elected officer shall be one year, unless the Council unanimously approves a successive term for the officer desiring to succeed himself/herself.

Section 3.      Election of Officers. Election of officers shall be held, annually, at the end of the regularly scheduled meeting following the Council elections, or such other date as agreed upon by the Council. Officers will take office immediately following their election at the end of the meeting.

ARTICLE VI  COMMITTEES

Section 1.      The Executive Committee. The Executive Committee shall meet as needs arise and make reports and recommendations to the Council.

    1. The Executive Committee consists of the Chairperson, Vice-Chairperson, Recording Secretary, Corresponding Secretary and the Treasurer.
    2. The Executive Committee  shall appoint and determine the duties of Standing and Special Committees consistent with the mission of the Council and these bylaws.

Section 2.       Standing Committees. There are three (3) Standing Committees: Land Use and Project Review, Traffic and Transportation, and Website.

    1. Each standing committee will be composed of at least one regular Council  member, plus two (2) or more persons chosen from regular Council members, alternate members, or the community-at-large.
    2. The number of Council members on a committee shall not constitute a quorum of the council.
    3. A listing of committee members shall be maintained by the committee chair and changes reported to the recording secretary.
    4. Standing committees may only be dissolved by a 2/3 vote of the Council.
    5. Standing committee policies and definitions as approved by a majority of a quorum are attached.

Section 3.      Special Committees. Special Committees shall be appointed as needs arise by the Executive Committee.

    1. Special Committees shall be dissolved  when the task for which they were formed is completed.

Section 4.      Election  Committee. The Election Committee shall be appointed each year at the January meeting and disbanded at the end of the May meeting of the Council.

    1. The chair of the election committee shall be a Council member or community volunteer who is not a candidate and is approved by the Council.

ARTICLE VII Council Meetings

Section 1.      The Council shall meet on a regular monthly basis at a time and place as determined by the Council.

Section 2.      Public notice shall be given stating the time and place of each regularly schedules meeting. A person appointed by the Executive Committee shall post the agenda on the NCAC website and the Cambria Library five (5) days prior to the meeting.

Section 3.      The Chairperson may call Special meetings. Notice must be posted and the Council members must be notified at least seventy-two (72) hours in advance. The Chairperson must call a special meeting if three (3) or more members ask for one.

Section 4.      Action by the Council requires a vote of the majority (or, in special cases 2/3) of a quorum.

Section 5.      Rosenberg’s Rules of Order, Revised will prevail in conducting Council business. A parliamentarian may be appointed by the Chair. Ordinary business may be conducted by a quorum of the Council.  A quorum will be constituted by the presence of more than fifty (50) percent of regular Council member or, in their absence, their Alternates. No Proxy voting will be allowed. No official business may be conducted unless a quorum is present.

Section 6.      A copy of  the Minutes of the prior meeting shall be in hands of each Council member and Alternate at least five (5) days in advance of each regularly scheduled meeting. This procedure will also prevail for special “called” meetings, except where time does not permit because of the emergency nature of the called special meeting.

Section 7.      When a Council member misses two (2) consecutive meetings, the Corresponding Secretary shall mail a reminder letter pointing out the possible loss of the Council or Alternate position. Absence of a member from three (3) consecutive regular meetings, unless excused for just cause, shall constitute termination from the Council. If the terminated member is not reinstated by a two-thirds (2/3) vote of the Council members, that member will be deemed to have been removed from office.

Section 8.      Such Council member or Alternate member who desires to resign must submit his/her resignation to the Chairperson in writing one (1) month prior to a scheduled Council meeting. This procedure is required to afford the Council opportunity for replacement.

Section 9.      All meetings shall be open to the public with a specific fifteen (15) minute segment set aside at the beginning of the agenda for open public comment on items not otherwise on the agenda.

Section 10.  The Council shall hold formal public hearings from time to time in conjunction with County Planning, Engineering, Environmental Coordinator, or General Services. These public hearings will be held when deemed necessary by the Executive Committee or a majority of the Council.

ARTICLE VIII     —Budget and Spending

Section 1.      The County Board of Supervisors provide funds for Council business. Each fiscal year the Executive Committee shall develop an application for funds and projected budget for the coming year which will be sent to the County after council approval.

Section 2.      A checking account shall be maintained to receive funds from the County and to pay for expenses incurred in the course of Council business. The account shall have as signatories the Treasurer and the Chairperson.

Section 3.           Expenditure Policies. It is the policy of the Council that no Member shall sustain personal monetary loss as a result of duties performed in the service of the Council.  However, all expenditures and requests for reimbursement shall logically relate to the conduct of Council business and shall be “necessary” to accomplish the purposes of such business and shall be “reasonable” in amount.

    1. $50 or less – An NCAC officer may be reimbursed for purchases of goods or services that are reasonably priced and necessary for Council business without prior Council approval. The officer must present a receipt and cannot be reimbursed for more than $50 in any 12 month period without prior Council approval.
    2. $51 to $350 – The Executive Committee may approve expenditures that are reasonable and necessary for Council business. All expenditures without prior approval must be paid directly from the NCAC bank account, either by check or electronic transfer. To be personally reimbursed for amounts over $51, the expenditure must be approved by the council PRIOR to spending the funds.
    3. $351 and more – The full Council must approve in advance any expenditure. Amounts larger than $351 must be paid directly from the NCAC account, either by check or electronic transfer.

ARTICLE IX—-General Policies

Section 1.      A Policies & Procedures Manual shall be maintained by the Executive Committee with the advice and consent of the Council. This manual shall outline the policies and the procedures that the Council uses to conduct its activities and the activities of its committees. The Policies & Procedures Manual may be amended or revised at any time by a majority vote of the entire number of North Coast Advisory Council members.

Section 2.      The Council  will abide by the intent and spirit of the Brown Act and the Fair Political Practices Act.

ARTICLE X—–Amendments

Section 1.      Amendments to these Bylaws shall be adopted by a two-thirds (2/3) vote of the elected and appointed Council members, after having been submitted in writing to the members at the previous, regular meeting. An Amendment goes into effect immediately upon adoption, unless the motion to adopt specifies a time to become effective.

ARTICLE  XI—–APPROVAL OF BYLAWS

Section 1.      These Revised Bylaws supersede all previously adopted/amended Bylaws of the NORTH COAST ADVISORY COUNCIL and are approved as constituted herein. This approval is executed through a unanimous vote of the elected and appointed Council members on the   20th day of May,  2009.

Amanda Rice Jeff Miller

 

CHAIRPERSON                                                                                VICE CHAIRPERSON

Gary Gall Javier Velez

TREASURER                                                                   CORRESPONDING SECRETARY

Marty Muñoz-Main

 

RECORDING SECRETARY


NORTH COAST ADVISORY COUNCIL ELECTION CODE

COMMUNITY ELECTION COMMITTEE

To oversee the election, the North Coast Advisory Council (herein after referred to as “NCAC”) shall appoint a committee of independent volunteers to be known as: Community Election Committee (herein after referred to as “CEC”). No one whose name appears on the NCAC official ballot may serve on the CEC. For purposes of continuity in this first election, two active members of the NCAC shall be appointed to serve as liaison to the CEC for this first election (1995) only.

The purpose of the CEC is to conduct the NCAC election in a fair, impartial and orderly manner. The CEC is completely independent of the Council. Members of the CEC shall conduct the election according to NCAC’s Election Procedure outline, attached.

The CEC shall declare the opening and closing of the poll. At least two members of the CEC shall be present at all times during polling hours to act as election workers. Polling ours on Election Day shall be 10:00 a.m. to 6:00 p.m. Voters shall be admitted to the polling place during these hours only. Voters inside the polling place, at closing time, shall be allowed to finish.

NCAC shall be responsible for selecting suitable polling places: one in Cambria and one in San Simeon. The CEC will provide the NCAC with a list of necessary materials required, i.e., ballots geographical voting area maps, tables, stationery, etc.

The day of the election, the CEC shall set up the polling place with necessary materials, per checklist. The CEC Chair shall be responsible for assuring that the ballots provided are the official ballots.

Candidates must submit their written candidacy forms and signed conditions of service forty-five (45) days prior to the election. The NCAC will publish the candidates’ names thirty (30) days prior to the election. Any candidate who withdraws must do so in writing to the NCAC Chair. A candidate may not re-enter his candidacy after he has formally withdrawn.

There shall be no proxies or write-ins.

After the official ballot is printed, it shall be authenticated by the Chair and Vice Chair (or those officers next in succession) of NCAC.

The CEC shall convene a caucus for the purpose of appointing representatives of the four concerns: Latino/Latina, Business & Commerce, Agriculture, and Environment as those terms expire. The CEC shall contact all appropriate, recognized organizations to send one (1) representative to the caucus. Each caucus, under the direction of the CEC, will nominate candidates ad conduct a secret ballot to determine a representative. The runner-up shall serve as Alternate for that position.

VOTING PROCEDURES FOR ELECTIONS

No campaigning shall be allowed within 300 feet of the polling place. No voter shall accompany another voter past the verification table for Geographical Voting Area, with the exception of those who may have a physical disability.

The geographical voting area in which the voter lives shall be verified at and by, the geographical voting area map and descriptions.

Voters shall print their full-time residence addresses and sign their names on the voters’ sign-in sheet, affirming that they meet the age and full-time residency requirements specified in the NCAC Bylaws. Each voter shall be asked to verify full-time residence address by one of the following: a driver’s license, voter registration card, or other photo ID. The sign-in process shall not in any way connect a specific voter with a specific ballot.

A CEC member will write the voter’s Geographical Voting Area number on the ballot, circle the candidate/s for that Geographical Voting Area, and instruct the voter to vote for no more than two of those candidates.

The voter will be directed to a voting space, and instructed to deposit the completed ballot in the ballot box.

The CEC shall ask all voters to exit the Polling Place immediately after voting. Reasons for those who do not exit will be recorded promptly.

No voters shall re-enter the polling area after they have voted.

After the poll closes, the ballots shall be counted in a closed area of the polling place by only members of the CEC. Ballots shall be disqualified if they are wrongly or illegally marked, or, if they are not official ballots. Example: a ballot shall be disqualified entirely if the wrong Geographical Voting Area has been voted, if more than one candidate was marked, or if write-ins appear. A majority of the CEC present must agree in order to disqualify a ballot. Disqualified ballots shall be marked as such and held separately.

Upon completion of the count, the CEC Chair shall give the summary of the election results, including count of disqualified ballots, to the Vice Chair of the CEC. The Vice Chair shall dismiss the CEC members and post the results outside the polling place. The Vice Chair shall forward the election results to the Chair of the NCAC. The NCAC Chair, or CEC Chair, shall notify the candidates and the news media of the results in a timely manner.

The NCAC Chair shall store all ballots in sealed envelopes by Geographical Voting Areas. Voter registration sheets shall be stored in sealed envelopes. Sealing of the envelopes shall be verified by the signatures of at least two NCAC members, across the back envelope flap. The stored materials shall be presented to Council Chair at the next regular meeting. No one shall have access to these materials until that time.

10a. Challenges to the election results (including requests for recount), shall be heard at

the next regular Council meeting. Neither the Chair, nor Vice Chair, nor any CEC

member shall accept such challenges at the time the results are posted.

10b. Voter Registration Sheets shall be held for three months following the election

date.

NORTH COAST ADVISORY COUNCIL

CONDITIONS OF SERVICE FOR ELECTED MEMBERS

I, __________________________________________, intend to run for election to the North Coast Advisory Council (NCAC). By my signature, I state that I am of at least eighteen years of age and residing full time in the area I intend to represent and thereby qualify to run in Geographical Voting Area # ________.

I agree to abide by and comply with any and all NCAC rules and regulations concerning election procedures.

I agree, if elected to the NCAC as a regular member of alternate, that I will to the best of my ability comply both I spirit and letter with the bylaws of the NCAC.

I agree to consult with my constituents and to bring the knowledge, opinions, and concerns of my constituents to the NCAC in order to best represent their interests.

I agree to attend all NCAC meetings and to be prepared to make informed decisions representing my constituents.

I agree to serve as chairperson or member on any committee or work group to which I am assigned, as provided by NCAC bylaws, and to attend all meetings of committees to which I have been assigned as well as other NCAC functions which call for my participation.

I agree to conduct myself in an honorable and ethical manner in all NCAC matters. I will refrain from representing my opinions as NCAC positions. I will not presume to speak on behalf of the NCAC unless specifically authorized to do so.

I agree to disclose and disqualify myself from council discussion and voting on any issue in which I, my employer, or my family members have a financial, or other conflict of interest.

I agree that should I violate any of the above agreements that I will immediately resign my position on the NCAC or consent to be removed by a vote of the council.

_________________________________ ___________________

(Signature) (Date)

______________________________ _____________ _______________

(Address) (Phone number) (Email)

NORTH COAST ADVISORY COUNCIL

CONDITIONS OF SERVICE FOR APPOINTED MEMBERS

I, __________________________________________, desire to be appointed to the North Coast Advisory Council (NCAC) representing __________________________ concerns. By my signature, I state that I am of at least eighteen years of age and residing full time in the Cambria/San Simeon area and have been active in __________________ concerns.

I agree to abide by and comply with any and all NCAC rules and regulations concerning election procedures.

I agree, if elected to the NCAC as a regular member of alternate, that I will to the best of my ability comply both I spirit and letter with the bylaws of the NCAC.

I agree to consult with my constituents and to bring the knowledge, opinions, and concerns of my constituents to the NCAC in order to best represent their interests.

I agree to attend all NCAC meetings and to be prepared to make informed decisions representing my constituents.

I agree to serve as chairperson or member on any committee or work group to which I am assigned, as provided by NCAC bylaws, and to attend all meetings of committees to which I have been assigned as well as other NCAC functions which call for my participation.

I agree to conduct myself in an honorable and ethical manner in all NCAC matters. I will refrain from representing my opinions as NCAC positions. I will not presume to speak on behalf of the NCAC unless specifically authorized to do so.

I agree to disclose and disqualify myself from council discussion and voting on any issue in which I, my employer, or my family members have a financial, or other conflict of interest.

I agree that should I violate any of the above agreements that I will immediately resign my position on the NCAC or consent to be removed by a vote of the council.

_________________________________ ___________________

(Signature) (Date)

______________________________ _____________ _______________

(Address) (Phone number) (Email)

Land Use/Project Review